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Car rental

Rental software for car rental and vehicle fleets

Rentablez is rental management software for car rental businesses — self-drive and chauffeur fleets, bookings that block the vehicle, driver KYC, deposits and damage charges, return inspections, GST/VAT invoices and optional GPS tracking with immobilisation.

  • Self-drive + chauffeur
  • KYC & DigiLocker DL checks
  • Deposits & damage charges
  • iOS & Android
No credit card required Cancel anytime Free 7-day trial
Rental cars lined up in a fleet yard ready for handover

Why car rental businesses switch

The six problems a car rental runs into first

  • The same car promised twice

    Every vehicle is a serialised unit with one live availability calendar. A confirmed booking blocks that registration for its dates across every branch, so a second reservation cannot be taken.

  • Renters you cannot verify

    KYC lives on the customer record: ID and licence documents, Aadhaar eKYC, and DigiLocker driving-licence verification for Indian renters. Nothing goes out to a customer without the documents you require.

  • Damage arguments at return

    Dispatch and return inspections on the mobile app record fuel, odometer, photos and defects per panel against a checklist. Damage charges are raised from the return record, with the evidence attached.

  • Deposits tracked in a notebook

    Security deposits are held separately from rent, refundable or forfeitable, with partial payments, additional charges and reversals all on the same order. The customer wallet shows what is held and what is owed.

  • Daily, weekly and monthly rates by hand

    Hourly to monthly rates per model, kilometre-based metered billing, minimum rental periods and duration-discount price lists are set once. Extensions and early returns reprice and prorate on their own.

  • A car you cannot locate

    The IoT / GPS add-on uses TrackNerd devices for live vehicle location and remote immobilisation of compatible vehicles. It depends on installed hardware; bookings, billing and inspections work for every car without it.

Asset type ( Units, Kits )

  • All vehicles 128
  • Hatchbacks 46
  • SUVs 52
  • Sedans 24
  • In service 6
Only show available

Attributes ( Make & model, Registration, Insurance expiry )

Search keyword
  • Make & model
  • Registration
  • Fuel type
  • Transmission
  • Insurance expiry
  • Branch

Fleet & availability

Every vehicle, document and service record in one register

Self-drive and chauffeur fleets sit in the same inventory: registration, model variant, insurance and permit documents, warranty and financing records. Availability search shows what is free for any date range at any branch, and maintenance blocks a car while it is in the workshop.

  • One serialised unit per registration
  • Variants by model, transmission and segment
  • Insurance, permit and financing documents on the unit
  • Service jobs with parts and labour costs
Learn more
Rental business owner handing over keys to a customer

Bookings, KYC & handover

Book, verify, hand over and take back on the mobile app

Enquiries become quotations, quotations become bookings, and the web store takes online reservations against real availability. Customer KYC is done once and reused. Handover and return run on the app with odometer, fuel, photos and a signature, and e-signed rental agreements are generated from your template.

  • Aadhaar eKYC and DigiLocker driving-licence checks in India
  • Dispatch and return inspections with photos
  • Contracts with clauses and OTP e-signature
  • Web store bookings land in the same calendar
Learn more

Rental RNT-2026-0318 · self-drive

12 Aug – 19 Aug 2026

  • Compact SUV — reg. 4821 RENTAL Weekly rate
  • Additional driver Verified on DigiLocker
  • Fuel differential Returned below start level
  • Traffic challan recovery Recovered from deposit

17,050.00

Invoice total

Deposit held separately

Billing & payments

Invoices, deposits and damage charges without a spreadsheet

Tax invoices with India GST or GCC VAT are generated from the booking. Deposits are held separately and refunded or forfeited on return, damage and late charges are added to the same order, and long-term chauffeur or corporate leases invoice on schedule with proration and credit notes.

  • Security deposits: refundable or forfeit
  • Damage, fuel and late charges from the return record
  • Recurring lease invoicing for monthly hires
  • Stripe, Razorpay, PhonePe; Xero and Zoho Books
Learn more

GPS & immobilisation

Live location and remote immobilisation, as an add-on

For fleets that want it, the IoT / GPS module connects TrackNerd trackers to the vehicle record. See where a car is, review trip history, and immobilise a compatible vehicle when a rental goes wrong. It needs installed hardware, so it is optional; everything else on this page works without it.

Running an electric fleet in India?
  • Live location per vehicle, on the unit record
  • Trip history alongside bookings and inspections
  • Remote immobilisation of compatible vehicles
  • Optional: no hardware, no change to the rest of the system

FAQ

Car rental software questions

What fleet operators ask before a demo.

Something else? or email sales@rentablez.com.

Does Rentablez work for both self-drive and chauffeur-driven fleets?

Yes. Both are bookings against the same serialised vehicle. Self-drive bookings carry customer KYC, deposits and return inspections; chauffeur or corporate hires can run as recurring leases with monthly invoices. A vehicle can move between the two without being re-entered.

How does driver verification work?

Customer records hold ID and licence documents. In India, Aadhaar eKYC verifies identity and DigiLocker verification checks the driving licence against the issuing record. Outside India you attach the licence and ID documents and mark the customer as verified. Verification status is visible on every booking.

Can Rentablez track where a car is?

Yes, for connected vehicles. The IoT / GPS module integrates with TrackNerd trackers for live location, trip history and remote immobilisation of compatible vehicles. It is an add-on that depends on installed hardware; bookings, billing, inspections and maintenance work for every vehicle without it.

How are security deposits and damage charges handled?

Deposits are collected and held separately from rent, then refunded, partly refunded or forfeited on return. Damage, fuel, toll and late charges are raised as additional charges on the same order and can be settled from the deposit or the customer wallet. Every collection and reversal is on the order ledger.

Can I bill by kilometre or by hour?

Yes. Hourly, daily, weekly and monthly rates are set per model, and metered billing charges kilometre usage from the odometer readings taken at dispatch and return. Duration-discount price lists and minimum rental periods apply on top.

Can customers book online?

Yes. The web store is a public catalogue where customers browse your fleet, check availability for their dates and book. Online reservations block the vehicle in the same calendar as phone and walk-in bookings.

Does Rentablez handle GST and VAT on car rental invoices?

Yes. India GST invoices choose CGST/SGST or IGST from the customer state; UAE and GCC invoices carry 5% VAT and your TRN. An organisation can hold multiple tax registrations and pick which entity bills each order.

Is there a free trial?

Yes. Book a demo and start a 7-day free trial set up with your own fleet. No setup fees, cancel anytime, and paid plans carry a 30-day money-back guarantee.

Industries

Built for whatever you rent out

Serialised units, bulk quantities and kits are all first-class — so the same system works for an excavator fleet, 400 chairs, or a camera body with six lenses.

See Rentablez with your own fleet

Book a 30-minute demo. We load a sample of your vehicles during the call and your 7-day free trial starts right after.

No credit card required Cancel anytime Free 7-day trial
Free Trial