Product overview
Rental software features for the whole rental operation
Rentablez is rental management software for rental businesses — inventory and availability, bookings, dispatch and returns, GST/VAT invoicing and payments, e-signed contracts, customers and web store, maintenance and reports, on the web and in iOS and Android apps.
- Serialised + bulk + kits
- GST / VAT invoices
- OTP e-signature
- iOS & Android
Modules
Nine module groups, one system
Each group links to its own page. Which modules are included in each plan is on the pricing page.
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Inventory & assets
Serialised units, bulk quantities and kits with variants, barcode/QR labels, documents and warranty records.
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Availability & bookings
Availability search by date range, reservations that block stock, rentals, leases and subscriptions.
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Orders, dispatch & returns
Pickup and return on the iOS and Android app with photos, meter readings, gate pass and delivery challan.
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Invoicing, tax & payments
GST and VAT invoices, recurring lease billing, deposits, partial payments, Stripe, Razorpay and PhonePe.
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Contracts & e-signature
Templates and clauses, order data merged in, OTP-verified signing, PDF and audit trail.
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Customers, enquiries & web store
Customer profiles with KYC, enquiries that become quotations, and a public catalogue that takes bookings.
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Maintenance, inspections & store
Job cards that block stock, dispatch and return inspections, and a spares store with issues and audits.
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Reports & multi-branch
Utilisation, revenue, overdue and availability reports with Excel export, per branch or across the company.
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Integrations & security
Xero, Zoho Books, WhatsApp and Instagram via Meta Connect, TrackNerd GPS. Encryption, RBAC and audit logs.
Inventory & assets
One register for every unit, quantity and kit
Serialised items carry their own history; bulk items are tracked by quantity; kits bundle a base item with its accessories as one line. Variants, categories, UOM and tiered rates, warranty documents and barcode/QR labels sit on the same record.
- Serialised, bulk and kit stock
- Variants, price tiers and minimum rental periods
- Bulk Excel upload with dry-run validation
- Visual (image) asset search
Availability & bookings
Know what is free before you promise it
Availability search returns what is free for a date range across branches. A reservation blocks the unit for its dates; rentals, leases and subscriptions run on the same order engine with hourly, daily, weekly, monthly and metered rates.
- Availability calendar by category, asset or unit
- Rentals, leases and subscriptions
- Hourly to monthly plus metered billing
- Duration-discount price lists
Orders, dispatch & returns
Dispatch and return from the mobile app
Crews scan the unit, record meter readings and photos, collect a signature and mark the order dispatched or returned. Route planning, delivery agents, gate pass and delivery challan documents come from the same order.
- iOS and Android apps
- Barcode / QR scanning at pickup and return
- Route planning and delivery agents
- Gate pass and delivery challan PDFs
Invoicing, tax & payments
Invoices that match the tax rules where you operate
India GST picks CGST/SGST or IGST from the customer state; UAE and GCC invoices carry 5% VAT with TRN; other countries use configurable tax profiles. An organisation can hold several tax registrations and choose which entity bills each order. Long-term leases invoice on schedule with proration and credit notes.
- Recurring lease invoicing, proration, credit notes
- Security deposits (refundable or forfeit), partial payments, reversals
- Customer wallet and additional charges
- Stripe, Razorpay and PhonePe; e-invoice ready
Contracts & e-signature
Agreements generated from the order and signed by OTP
Contract templates with reusable clauses are matched to the order; customer, unit and rate variables fill in automatically. The customer signs on a secure link with OTP verification, and the signed PDF and audit trail stay attached to the order.
- Templates and clause library
- Auto-filled order variables
- OTP-verified e-signature
- Signed PDF and audit trail
Customers, enquiries & web store
From first enquiry to repeat customer
Enquiries capture what the customer wants and become quotations, then orders. Customer records hold addresses, documents and KYC (Aadhaar eKYC and DigiLocker driving licence in India), a credit wallet and outstanding charges. The web store lets customers browse your catalogue and book online.
- Enquiries → quotations → orders
- Customer KYC and document storage
- Public web store with live availability
- WhatsApp AI agent for staff and customers
Maintenance, inspections & store
Keep units serviceable and the record straight
Dispatch, return and recurring inspections run on the app with photos; defects escalate into maintenance job cards that block the unit and record parts, labour and external costs. The store module tracks spares and consumables from goods receipt to issue and audit.
- Inspection templates per category
- Job cards with costs billable to a lease
- Spares store with purchase requests and audits
- Depreciation (India Schedule II) and EMI tracking
Reports & multi-branch
The same numbers for every branch
Utilisation, revenue, overdue, availability summary and rented-out register reports, exportable to Excel. Multi-branch organisations see each branch on its own or the company as a whole, with roles and permissions per user.
- Dashboard tiles that drill into lists
- Excel and PDF exports
- Branch-level and company-level views
- Role-based access per user
Integrations
Connected to the tools you already run
Rentablez integrates with these systems today. Anything else is scoped as a one-to-one integration during the demo.
- Payments
Stripe
Card payments for international customers, with payment links on invoices.
- Payments
Razorpay
Cards, UPI and net banking for Indian customers.
- Payments
PhonePe
UPI-first collections in India.
- Accounting
Xero
Push invoices, bills and purchase orders with contact and tax mapping; payments sync back.
- Accounting
Zoho Books
Sync invoices and contacts to Zoho Books.
- Messaging
WhatsApp & Instagram
Connect business accounts through Meta Connect for messaging and campaigns.
- IoT / GPS
TrackNerd GPS
Live location for connected vehicles and machines, with remote immobilisation on compatible units.
- Data
Excel
Bulk upload templates for assets, stock and customers; report exports.
Security
Built for businesses that hold customer data and signed contracts
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Encryption in transit and at rest
All traffic is served over HTTPS and stored data is encrypted at rest.
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Automated backups
Databases are backed up automatically so data can be restored.
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Role-based access control
Permissions per role and per branch; users see only what their role allows.
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Audit logs
Changes to orders, contracts and settings are recorded with who did what and when.
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Tenant isolation
Every record is scoped to your organisation; branches are scoped within it.
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Aligned to recognised standards
Controls aligned to SOC 2 and ISO 27001 principles. See the Security page for detail.
FAQ
Features questions
What rental businesses ask before a demo.
Something else? or email sales@rentablez.com.
What does Rentablez include?
Inventory and availability, rental, lease and subscription orders, invoicing with GST or VAT, payments and deposits, customers and enquiries, contracts with e-signature, maintenance and inspections, a spares store, reports and multi-branch operations — on the web and in iOS and Android apps. Module availability by plan is listed on the pricing page.
Can I configure Rentablez for my type of rental business?
Yes. Rental periods, pricing models, minimum rental periods, categories, inspection templates, contract templates, tax profiles, terminology and user roles are all configured per organisation. Rentablez is used by equipment, vehicle, camera, medical, event, furniture, fitness, electronics and jewellery rental businesses.
How does the mobile app complement the web platform?
The iOS and Android apps handle field work: pickups and returns, barcode/QR scanning, inspections with photos, meter readings and signatures. Everything syncs with the web portal, where planning, invoicing and reporting happen.
Which payment gateways does Rentablez integrate with?
Stripe, Razorpay and PhonePe for online payments. Cash, bank transfer, cheque and UPI payments can be recorded manually, with partial payments and security deposits tracked separately from rent.
Which accounting systems does Rentablez integrate with?
Xero and Zoho Books. Invoices, bills and purchase orders are pushed with contact and tax mapping, and reports can be exported to Excel for any other system.
Can I migrate data from my current system?
Yes. Assets, stock and customers are bulk-uploaded from Excel templates with a dry-run validation step, and the onboarding team helps with the initial import. Migration effort depends on data volume and is scoped during the demo.
What support is included?
Email and chat support on every plan; dedicated onboarding on Professional and Custom plans.
How quickly can I get started?
Book a demo. Your account is set up on the call with a sample of your inventory, and a 7-day free trial starts right after. There are no setup fees, and paid plans carry a 30-day money-back guarantee.
See every module with your own inventory
Book a 30-minute demo. We load a sample of your stock during the call and your 7-day free trial starts right after.