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Tech & electronics rental

Rental software for IT and electronics fleets

Rentablez is rental management software for technology rental businesses. Track every laptop, monitor and AV unit by asset tag and serial, run a two-hundred-device rollout without a spreadsheet, bill long leases on schedule, and post depreciation the month it happens.

  • Asset tag + serial per unit
  • Corporate lease billing
  • EMI & depreciation
  • Data-wipe return checks
No credit card required Cancel anytime Free 7-day trial

Asset console

1,248 assets
All devicesLaptopsMonitorsDue back
Asset tag Holder Status
AST-10428 Design · S. Rao Deployed
AST-10429 Unassigned · warehouse Ready
AST-10430 Eng · A. Kulkarni Deployed
AST-10431 Workshop · imaging Imaging
AST-10432 Sales · returns 4 Oct Due back

Rollout · Meridian Corp

142 / 200 deployed

Imaged, tagged and shipped

Inside the product

Every device accounted for, from purchase order to buy-back

One record per unit: asset tag, holder, lease, warranty, depreciation and condition.

Barcode scanner

Meridian Corp rollout · wave 3 · ORD-2026-0512

IT equipment on warehouse racking seen through the scanner camera Scanning to: IMAGED

ThinkPad T14 · AST-10429

  • Received 200 / 200
  • Imaged & tagged 142 / 200
  • Shipped 96 / 200
Review scans Approve all

Rollouts

Scan a device through imaging, dispatch and handover

A wave of two hundred machines moves through the same states as one. Scan at each step and the console shows what is imaged, what has shipped and what is still on the bench — with the person who handled it and when.

  • Scan through imaging, dispatch and handover
  • Progress per wave, not per spreadsheet row
  • Every scan timestamped against a person
  • Bulk asset-tag label printing
See the mobile app

Booking conflict

ThinkPad T14 · 16 GB / 512 GB is overbooked across confirmed and pending orders. View orders

240

In stock

18

Set aside

222

Available

UsedLeft
Confirmed 60 30
Pending 60 −30
  • City Ideas Festival (#6716383) 60
  • Corporate offsite (#6714201) 9
  • Weekend wedding (#6716343) 60
  • Needed (shortage) 120 (-30)
Tue 19Wed 20Thu 21

Allocation

One pool, two rollouts, found before you commit

A signed contract and a pending proposal both want the same hundred machines in October. The order screen shows the shortfall per day so you can stagger the waves, sub-hire, or tell sales before the contract is signed.

  • Confirmed and pending counted separately
  • Shortfalls shown per day, per spec
  • Units in imaging or service excluded
  • Sub-hire to cover a gap
Learn more

Lease LSE-2026-0088 · Meridian Corp

1 Oct 2026 – 30 Sep 2029 · 36 months

  • ThinkPad T14 · 16 GB / 512 GB FLEET 140 units · monthly per device
  • MacBook Pro 14 · 18 GB 60 units · design and engineering
  • Monitor 27" USB-C + dock Bundled per desk
  • Imaging & asset tagging One-off · wave 1–3

10,160

Monthly, excl. tax

Invoiced on the 1st · 36-month term

Lease billing

A 36-month contract that invoices itself

Quote the fleet once with the term and rate per device class. The lease then bills on schedule with tax applied, prorates when machines are added or returned mid-term, and tells you what comes off lease next quarter.

  • Recurring invoices per contract
  • Proration for mid-term adds and returns
  • GST, VAT or a custom tax profile
  • Buy-back or lease-to-own at end of term
Invoicing & payments

Who runs on it

Corporate IT, event AV and everything in a flight case

The same asset console handles a three-year laptop lease and a three-day conference hire.

Row of laptops with asset-tag labels being scanned during a deployment
Laptop, monitor, dock, mouse, headphones and tablet arranged in a grid

Corporate IT leasing

Laptops, monitors and docks on 12, 24 and 36-month terms with asset tags, depreciation and buy-back.

Event & conference AV

Projectors, screens, audio and staging quoted as kits and prepped from a scan for short hires.

Device & gadget rental

Phones, tablets, consoles and wearables with deposits, KYC and short-term pricing.

Workstation & lab hire

High-spec machines and test equipment with warranty, AMC and calibration records.

What IT rental businesses tell us

Six things that go wrong at fleet scale

  • Two hundred laptops, one spreadsheet of tags

    Asset tag, serial, spec, who has it, which lease it belongs to — in a sheet that three people edit. Every device is a serialised record with its own tag, holder, warranty and lease, and the sheet stops being the source of truth.

  • Leases that end on two hundred different dates

    Devices join a rollout in waves, so end dates drift apart. Recurring lease billing runs per contract with proration for mid-term swaps and early returns, and flags what is coming off lease in the next quarter.

  • Devices that come back without a wipe

    A returning laptop is a data risk until somebody signs it off. Return inspections carry your own checklist — wipe, asset-tag check, cosmetic grade — and the unit stays blocked from redeployment until the checklist passes.

  • Depreciation the auditor will ask about

    IT depreciates fast and finance needs it monthly, not once a year. Depreciation posts per unit on straight-line or written-down-value, with India Schedule II defaults and gain or loss recorded on disposal.

  • Warranty and AMC expiring quietly

    A failed dock is your cost once the warranty lapses unnoticed. Warranty and AMC dates sit on the unit with the purchase invoice, and the warranties view shows what expires next month.

  • Employee addresses, not one loading bay

    Half a rollout ships to homes and co-working desks. Delivery and collection are planned per device with the address on the order, and the courier or field engineer confirms handover on the app.

Laptop, monitor, dock, mouse, headphones and tablet laid out in a grid

The fleet

Asset tags, serials and specs that finance and IT both trust

Every laptop, monitor, dock and AV unit is serialised with its own asset tag, purchase invoice, warranty and AMC dates. Specs such as RAM, storage and screen size are variants, so a request for “16 GB, 512 GB” resolves to the right pool.

  • Asset tag and serial per unit
  • RAM, storage and size as variants
  • Purchase invoice, warranty and AMC on the record
  • Barcode and QR labels printed in bulk
Learn more
Row of laptops with asset-tag labels being scanned during an IT deployment

The rollout

Image it, tag it, ship it — and know where all two hundred went

A rollout is one order with many devices, each with its own destination. Field engineers scan units through imaging, dispatch and handover on the app, and the console shows how far through the wave you are.

  • Scan through imaging, dispatch and handover
  • Delivery to offices, homes and co-working desks
  • Handover signature captured on site
  • Condition photos against the asset tag
Learn more

Lease LSE-2026-0442 · 200 laptops

1 Sep 2026 – 31 Aug 2029

  • Laptop — 14in i7/16GB LEASE 36-month lease · per unit
  • Imaging and asset tagging One-off, per device
  • Onsite swap cover Monthly, per device
  • Buy-back credit Applied at term end

379,000.00

Monthly invoice

Depreciation posted per unit

The finance

Lease billing, depreciation and what the device actually earned

Long leases invoice themselves per contract with GST or VAT applied. Asset financing records the lender, EMI and tenure behind each purchase, and depreciation posts monthly — so you can see the device against what it cost you.

  • Recurring lease invoices with proration
  • Asset financing: lender, EMI and tenure per unit
  • Monthly depreciation, disposal gain or loss
  • Xero and Zoho Books, or Excel exports
Learn more

Asset type ( Units, Kits )

  • All devices 1,248
  • Laptops 742
  • Monitors & docks 316
  • AV & projection 104
  • Phones & tablets 68
  • Accessories (bulk) 2,940
  • Off lease in 90 days 186
Only show available

Attributes ( Model, RAM / storage, Warranty status )

Search keyword
  • Model
  • RAM / storage
  • Warranty status
  • Branch
  • Lease contract
  • Asset tag

The fleet register

Filter to the exact spec a customer asked for

A request for “16 GB, 512 GB, under two years old, in Bengaluru” should be one filter, not a phone call to the warehouse. Variants and custom fields make spec, age, warranty and location searchable.

  • RAM, storage and screen size as variants
  • Custom fields for asset tag, lender and PO
  • Filter by warranty, age or branch
  • Utilisation and revenue per device class
Inventory & assets

FAQ

IT and electronics rental questions

What technology rental businesses ask before a demo.

Something else? or email sales@rentablez.com.

Can Rentablez track devices by asset tag as well as serial?

Yes. Each unit carries your own asset tag alongside the manufacturer serial, and both are searchable. Labels with barcode or QR are generated and printed in bulk, so a new batch can be tagged and scanned into stock quickly.

How are corporate leases billed?

A lease invoices itself on the anchor date you choose for the length of the term. Mid-term swaps, additions and early returns are prorated automatically, and credit notes are raised where required. Devices added later run on their own schedule within the same customer.

Does Rentablez handle depreciation?

Yes. Depreciation posts monthly per unit on straight-line or written-down-value methods, with India Companies Act Schedule II defaults available. Disposal records the gain or loss when a device is sold, and exports are available for your accountant.

Can I track devices bought on EMI or a lender facility?

Yes. Asset financing records the lender, financed amount, monthly EMI, tenure and an optional interest rate per unit, with a ledger of EMI payments. Set against utilisation and rental revenue, it shows which devices are covering their cost.

How do you handle data wipe and return checks?

Return inspections use your own checklist — data wipe, asset-tag verification, accessories, cosmetic grade — completed on the mobile app with photos. A failed check raises a defect and keeps the unit blocked from redeployment until the job is closed.

Can we ship to individual employees rather than one office?

Yes. Each device on a rollout can carry its own delivery address, so a wave can go to offices, homes and co-working desks at once. Handover is confirmed with a signature on the app.

Do you support buy-back or lease-to-own at the end of term?

Yes. A lease can be converted to a sale, moving the device out of rental stock and recording the disposal with its gain or loss against the depreciated book value.

Is there a free trial?

Book a demo and start a 7-day free trial set up with a sample of your own fleet during the call. No setup fees, cancel anytime, and paid plans carry a 30-day money-back guarantee.

Industries

Built for whatever you rent out

Serialised units, bulk quantities and kits are all first-class — so the same system works for an excavator fleet, 400 chairs, or a camera body with six lenses.

See Rentablez with your own fleet

Book a 30-minute demo. We load a sample of your devices during the call and run a rollout end to end.

No credit card required Cancel anytime Free 7-day trial
Free Trial