Event equipment rental
Rental software for event equipment and marquee hire
Rentablez is rental management software for event rental businesses. Quote a package in one line, see what is really free on a peak Saturday, run load-out from a pull sheet on the crew's phone, and turn kit around between jobs without losing an item.
- Packages as kits
- Peak-weekend availability
- Pull sheets on mobile
- Damage & cleaning charges
Tables & seating
+ Chair, Chiavari
4.00 / day
Free: 86
+ Table, round 6-seat
9.00 / day
Free: 40
+ LED uplighter
12.00 / day
Free: 18
+ Table, trestle
7.50 / day
Free: 22
+ Stool, bar
6.00 / day
Free: 30
+ Centrepiece, gold
15.00 / day
Free: 12
+ Flight case, 6U
8.00 / day
Free: 9
+ Chair, folding
3.00 / day
Free: 240
Inside the product
See what is really free on your busiest Saturday
Live counts across confirmed jobs and open quotes, so a marquee is never promised to two weddings on the same weekend.
35 × 40 marquee package
28 Jun 2026 – 30 Jun 2026
- 35 × 40 hexagonal marquee top KIT Kit · suitable for 35 ft wide frames 1 1,920.00 1,920.00
- 7 ft tent side poles Used for 35 ft marquees 12 18.00 216.00
- End marquee top — grade A White vinyl · width 40 1 340.00 340.00
- Ratchet straps Consumable · billed per use 24 4.50 108.00
19,595.96
Gross revenue
22.3% of marquee revenue
Packages & kits
Quote the package, track every last side pole
Build a marquee or A/V package once and quote it as a single line at a package price. Rentablez still reserves and returns each component on its own, so a missing pole shows up before the van leaves the yard.
- Kits priced as one line, tracked per component
- Bulk quantities for chairs, linen and cabling
- Consumables billed per use
- Revenue and utilisation reported per package
Booking conflict
Round table, 6-seat is overbooked across confirmed and pending orders. View orders
99
In stock
9
Set aside
90
Available
| Used | Left | |
|---|---|---|
| Confirmed | 60 | 30 |
| Pending | 60 | −30 |
- City Ideas Festival (#6716383) 60
- Corporate offsite (#6714201) 9
- Weekend wedding (#6716343) 60
- Needed (shortage) 120 (-30)
Conflict detection
Catch the double booking on Tuesday, not on the loading bay
Confirmed jobs and open quotes draw from the same stock. When the two together exceed what you own for a given day, the order screen flags the shortage and shows which weddings are competing for the chairs.
- Confirmed and pending counted separately
- Shortages shown per day, not per job
- Sub-hire to cover the gap
- Kit in for cleaning or repair excluded
Asset type ( Units, Kits )
- All asset types 10,060
- Individual units 9,302
- Bulk stock 462
- Kits & packages 220
- Charges & fees 285
- Delivery services 156
- Consumables 354
Attributes ( Brand, Colour, Material )
- Brand
- Category
- Colour
- Material
- Collection
- Size
Categories & attributes
Tag your stock the way your clients ask for it
Clients ask for ivory, not white; gold-rim, not standard. Categories, variants and custom fields drive the quote, the web store filters and every utilisation report you run at the end of the season.
- Variants for size, colour and grade
- Custom fields per category
- Web store filtered by attribute
- Utilisation by category after the season
What event rental businesses tell us
Six things that go wrong in a busy season
-
Everything goes out on the same Saturday
Weekday stock counts mean nothing when four weddings overlap. Availability is worked out per day across confirmed and pending jobs, so you find the clash on Tuesday rather than on the loading bay.
-
Packages quoted as one line, tracked as none
A marquee package is one line on the quote and forty items in the van. Kits keep both truths at once: the client sees a package, the warehouse sees every pole, weight and side panel.
-
Kit that comes back dirty, late or short
Return inspections are done on the phone with photos, so a torn linen or a missing bracket is logged against that job. Cleaning and damage become charges on the invoice, not an argument next week.
-
Venues with delivery windows and dock rules
Delivery and collection slots sit on the order with the site address and access notes, and the crew gets the route on the app. A delivery challan or gate pass prints for venues that ask for one.
-
Sub-hiring when you are overbooked
Taking the job and hiring the extra chairs in is normal in this trade. Sub-rentals bring supplier stock into the same order as your own, so the pull sheet and the invoice both add up.
-
On-site extras that never reach the invoice
The client adds two more uplighters at 6pm and nobody bills it. Extras go on the order from the app while the crew is still on site, and appear on the final invoice automatically.
The warehouse
Marquees, chairs, cabling and crew in one catalogue
Serialised gear such as consoles and moving heads sits next to bulk stock like chairs and linen, and both go into packages. Variants cover size, colour and grade so a client can be quoted ivory rather than white.
- Serialised, bulk and kit stock together
- Variants for size, colour and grade
- Barcode and QR for picking and returns
- Photo search to find an item from a picture
The season
Load-out, delivery and return the crew can run from a phone
A pull sheet on the app tells the crew what to pick, pack and load, and what is still out on Friday. Signatures, condition photos and site notes come back attached to the job, not in a WhatsApp thread.
- Pull sheets with picked, packed and loaded counts
- Delivery and collection routes per van
- Dispatch and return inspections with photos
- Delivery challan and gate pass for venues
Event EVT-2026-0418 · marquee & lighting
30 Aug – 1 Sep 2026
- Marquee 6 x 12 package PACKAGE Kit · frame, top, sides 1 480.00 480.00
- Chiavari chairs Gold · 120 out 120 4.00 480.00
- Delivery & collection Two-way, dock access 2 140.00 280.00
- Cleaning — linen Logged at return inspection 6 25.00 150.00
1,390.00
Invoice total
Deposit released after inspection
The office
Quote, deposit, extras and damage on one invoice
Quotes convert to orders without re-typing. Deposits are held separately from the hire, the balance falls due when you say, and cleaning or damage charges are added against the job they came from.
- Enquiry to quotation to order in one flow
- Deposits held and released separately
- Cleaning, damage and late-return charges
- GST, VAT or a custom tax profile per market
FAQ
Event rental software questions
What event and marquee hire operators ask before a demo.
Something else? or email sales@rentablez.com.
Can Rentablez quote a marquee or A/V package as one line?
Yes. Build the package once as a kit and quote it as a single line at a package price. Rentablez still reserves, picks and returns every component separately, so availability is accurate and the return note shows exactly what is missing.
How does it handle a peak Saturday when several jobs overlap?
Availability is calculated per day across confirmed orders and pending quotes. If the two together exceed what you own, the order screen shows the shortage and which jobs are competing for the stock, so you can sub-hire or move a job before the week of the event.
Does the warehouse crew get a pull sheet?
Yes. Each job has a pick list on the iOS and Android app showing what to pick, pack and load, with counts as the crew works through it. Dispatch and return inspections capture photos and defects against the same job.
Can I charge for cleaning, damage or late returns?
Yes. Additional charges are raised against the order — cleaning, damage, late return, replacement — and appear on the invoice and the customer statement. A defect logged during a return inspection can be escalated straight to a maintenance job.
What about sub-hiring stock in when I am overbooked?
The sub-rental module brings supplier stock into your own order as materialised units for the dates you need it, so the pull sheet, the availability count and the invoice all reflect the real job.
Can clients book online?
The web store is a public catalogue on your own subdomain where clients browse, check real availability for their dates and book, paying a deposit at the same time. Those bookings land in the same system as phone and walk-in enquiries.
Does Rentablez handle deposits and part payments?
Security deposits are tracked separately from hire charges and released or forfeited on return. Part payments are recorded against the invoice, and online payments run through Stripe, Razorpay or PhonePe.
Is there a free trial?
Book a demo and start a 7-day free trial set up with your own catalogue during the call. No setup fees, cancel anytime, and paid plans carry a 30-day money-back guarantee.
Industries
Built for whatever you rent out
Serialised units, bulk quantities and kits are all first-class — so the same system works for an excavator fleet, 400 chairs, or a camera body with six lenses.
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Construction equipment Heavy machinery, tools and site equipment -
Car & vehicle rental Fleets, self-drive and chauffeur hire -
EV rentals — India E-scooter, e-auto and EV fleets -
Camera & photography Bodies, lenses, lighting and kits -
Medical equipment Beds, oxygen, mobility and devices -
Event equipment AV, staging, tents and furniture -
Party supplies Décor, tableware and inflatables -
Furniture Home, office and staging furniture -
Costume & occasion wear Lehengas, gowns, sherwanis and costumes -
Tech & electronics Laptops, AV and IT equipment -
Jewellery Bridal, occasion and designer pieces -
Bicycles & scooters Micro-mobility and tour fleets
See Rentablez with your own catalogue
Book a 30-minute demo. We load a sample of your stock during the call and your 7-day free trial starts right after.